Build Bulletproof Audit Trails That Protect Your Business
Spindle's Quality Audit Trail creates tamper-proof digital records of every inspection, automatically generates compliance certificates, and gives you instant proof when customers dispute claims or regulators come knocking.

Photo & Video Proof Collection With Time-Stamped Chain of Custody
Every quality check requires photographic evidence that's automatically time-stamped, geo-located, and permanently linked to the specific technician, vehicle, and inspection point. No more 'he said, she said' disputes—you have indisputable visual proof of exactly what condition things were in at every checkpoint. When a customer claims damage was pre-existing or a regulator questions your compliance, pull up the complete visual history in seconds with tamper-proof metadata showing who took each photo and when.
Automated Compliance Certificates You Can Share With Anyone
Generate professional compliance certificates automatically after each successful inspection—complete with all verification photos, technician signatures, and timestamp data formatted into shareable PDFs. Send customers peace-of-mind documentation showing their vehicle passed all quality checks, provide insurers with proof of completed repairs, or give regulators instant access to compliance records. Each certificate has a unique QR code linking to the full audit trail, so recipients can verify authenticity and view complete inspection details online without accessing your internal systems.
Smart Exception Reporting That Catches Problems Before Audits Do
AI monitors every inspection for missing steps, skipped photos, or unusual patterns that signal quality shortcuts—alerting supervisors instantly when standards aren't met. Instead of discovering compliance gaps during an audit, you'll know the moment someone marks a brake inspection complete without the required rotor measurement photo, or when a technician consistently skips tire pressure documentation. Real-time dashboards show compliance rates by location, technician, and inspection type, so you can address training gaps before they become audit findings.
Searchable Digital Archive That Makes Audits Painless
Every inspection, photo, and quality check is instantly searchable by date, vehicle, technician, location, or any custom field—turning audit preparation from a week-long scramble into a 5-minute search. When regulators request 'all brake inspections from Q3' or lawyers demand 'every photo of vehicle XYZ123,' export comprehensive reports with full documentation in minutes, not days. Advanced filters let you find specific inspection types, failed checks, or overridden requirements across thousands of records instantly.
Customizable Workflows That Enforce Your Exact Standards
Configure different proof requirements for each service type, location, or regulatory jurisdiction—ensuring every team follows the right process without confusion. Set up multi-tier approval workflows where safety-critical inspections require supervisor sign-off, create conditional logic where certain findings trigger additional verification steps, or build escalation chains that alert regional managers when quality standards drop. Changes deploy instantly across all locations, ensuring consistent compliance even as regulations evolve.
Integration With Your Existing Quality Systems
Connect Spindle's audit trail to your DMS, work order system, or compliance software via API—creating a unified quality record without duplicate data entry. Failed inspections automatically create work orders in ServiceNow, completed audits update your compliance dashboard in real-time, and quality metrics flow directly into your business intelligence tools. Pre-built integrations with major automotive systems mean you're up and running in hours, not weeks, with bi-directional sync keeping all systems aligned.