The Only QC Checklist Tool With Built-in AI Compliance Checking
Spindle automatically validates every photo against guidelines, extracts data from images, and flags compliance issues in real-time—so you catch problems during inspections, not after audits.
Extract data from any photo automatically—no more manual entry errors
Point your camera at gauges, meters, serial numbers, or odometers—Spindle reads the numbers and populates your forms instantly with 99.7% accuracy. Manual data entry during inspections creates expensive mistakes: wrong pressure readings that miss equipment problems, mistyped serial numbers that void warranties, incorrect odometer readings that cause billing disputes. Spindle's computer vision reads data directly from images faster and more accurately than manual entry. Snap a photo of any gauge, meter, readout, or label—the numbers automatically populate your checklist fields. Works with pressure gauges, electrical meters, vehicle odometers, equipment serial plates, temperature displays, and more. What about unclear photos or damaged labels? AI flags uncertain readings for manual review, but processes clear industrial photos instantly. Much more reliable than technicians squinting at readings while juggling clipboards and trying to type on phones.
Build industry-specific smart templates in 5 minutes, not 5 hours
Choose from pre-built templates with AI prompts already configured for your industry—or convert your existing paper forms with one click. Generic checklist tools give you blank forms and make you figure out what to check. Spindle's Smart Templates come pre-loaded with AI reasoning for your industry. "Fleet Vehicle Inspection" template automatically reads odometers, checks tire tread depth from photos, and validates DOT compliance markings. Can't find the exact template you need? Upload your existing PDF checklist and our AI converts it into a smart digital version in under 2 minutes, automatically suggesting which fields should use AI extraction or compliance checking. Won't pre-built templates be too generic for our specific needs? Every template is fully customizable. Use ours as a starting point, then modify fields, add your own compliance rules, or adjust AI prompts to match your exact requirements. Most customers are running customized versions within their first week.
Get instant alerts when inspections skip steps or fail compliance
Block checklist completion until required photos are taken and compliance is verified—so problems get caught during inspections, not discovered later. Your biggest disasters happen when people skip quality steps under time pressure: no photo taken of completed electrical work, safety equipment check marked 'complete' without verification, compliance box checked without actual inspection. Spindle prevents shortcuts by requiring proof before allowing next steps. Try to mark 'PPE verification complete' without a photo showing hard hats and safety vests? System won't let you proceed. Submit a ladder setup photo that fails OSHA angle requirements? Immediate alert to supervisor with specific violation details. What about emergencies where we need to override requirements? Supervisors can approve overrides with digital signature and automatic incident documentation—maintaining safety accountability while allowing operational flexibility when truly needed.
Connect quality checks to automatic corrective actions
When inspections fail, automatically create work orders, schedule repairs, or alert the right people—turning quality problems into resolved actions without manual follow-up. Finding problems is only half the battle. Most QC tools stop at flagging issues, leaving you to manually coordinate follow-up actions. Problems get logged but not fixed, creating liability and operational risk. Spindle connects quality failures to immediate corrective workflows. Failed electrical inspection automatically creates repair work order in your CMMS. Safety violation instantly alerts site supervisor and safety manager. Equipment readings outside normal range trigger maintenance scheduling and parts ordering. Integrations with popular tools happen in minutes: connect to ServiceNow for work orders, Slack for instant alerts, or your existing maintenance system via API. No complex setup—just point-and-click workflow building. How complex can these automated workflows get? We support multi-step conditional logic: if safety violation AND supervisor not on-site, then escalate to regional manager AND create incident report AND schedule safety meeting. As sophisticated as you need, as simple as you want.